Reservation platform
SevenRooms
Imports booking status, service time, covers and booking reference into the reservation ledger.
Awaiting vendor accessEthos at Alsahwa
Good morning, team.
Checking shared workspace…
Today’s service covers
0
Add breakfast, lunch or dinner totals
Reports this week
0
Build the service record
Open actions
3
Keep ownership visible
Today’s operating pulse
Weather
—
Forecast updating in the background
Receiving queue
0
Deliveries awaiting manager approval
Latest shift notes
No shift reports yet.
Priority actions
Checking operational follow-up…
Fielder AI · manager workflow
AI service desk
Turn today’s actual operating signals into a useful plan—without starting from a blank prompt.
Choose an AI workflow
Fielder uses the live operating snapshot shown below.Ethos at Alsahwa
Shift handovers
A shared record between every service.
Your shift reports will appear here.
Ethos at Alsahwa
End of day
Capture the commercial and service story before you close.
Tonight's close
Ready
Use the guided close report
What to capture
4
Pax · sales · people · stock
Review cadence
Daily
Build the management rhythm
Recent EOD reports
No EOD reports have been completed yet.
Ethos at Alsahwa
Operational follow-up
Live prompts based on pending receiving checks, low stock and attention-level shift reports.
Stock & orders
Order with a reason
Set a par level against each live count, then review the quantity required before placing an order with a supplier.
Ingredients tracked
0
From the live kitchen list
Below par
0
Only ingredients with a par level
Order status
Set par levels
Prepared orders are never sent automatically
Order review
Par levels are saved on this device; live counts stay in the shared workspace.| Ingredient | On hand | Par level | Suggested | Signal |
|---|
Price check
| Ingredient | Supplier | Latest unit cost | Next action |
|---|
Ethos at Alsahwa
Wastage
Log every loss in grams, then turn it into a clear action.
Logged today
0 g
Demo entries are clearly labelled
Most common reason
—
Use this to fix the cause, not just count loss
Linked to menu
0
Ingredients will connect to recipes
Waste log
| Ingredient | Amount | Reason | Linked item |
|---|
Recipe master
Recipes, yields & cost
Map real grams and supplier prices to make food cost transparent without guessing.
Create recipe
Add ingredient grams
Recipe library
Costing follows: supplier invoice → ingredient unit cost → recipe grams and yield → portion cost → selling price. Costs remain clearly incomplete until every ingredient has a verified price.
Recipe development
Develop a dish with real cost inputs
Use Recipe master to create a working draft, then add its yield, selling price and ingredient quantities before service.
Recipes in library
0
Created in the live recipe master
Costed recipes
0
Recipes with components and priced ingredients
Next control
Verify yield
Record test results in the recipe notes process
Working method
Create recipe → add real ingredients and quantities → verify the yield → review portion cost and selling price → chef and manager approve it for service. Allergen and version approval records should remain part of your controlled kitchen process until that register is added.
Kitchen control
Ingredients & live counts
Add ingredients, record a current count and track the supplier price that recipes will use.
Add ingredient
Record stock count
Live kitchen list
| Ingredient | Supplier | Latest cost | Last count |
|---|
Source intake
Import centre
Bring in sales exports, recipes, supplier invoices and stock sheets for mapping.
Upload a source file
CSV, Excel, PDF or photo. Files are queued for review and mapping; they are not yet used for automatic costing.
Source queue
| File | Type | Status |
|---|
Reservations
Service covers calendar
Enter one cover total per service. Platform bookings will land in exactly the same calendar.
Upcoming covers
0
Across all entered services
Today’s covers
0
Breakfast, lunch and dinner
Connection state
Manual
Vendor syncs are staged securely
Calendar
Calendar ledger
One entry per date and service; changes replace the previous total.| Date | Service | Total covers | Source | Notes |
|---|
Historical covers
Import historical service totals
Upload a CSV with columns: date, service, covers. Example service values: breakfast, lunch, dinner or all_day.
Guest forecast
Plan the next service
Reservations, historical covers and manager knowledge will become one transparent forecast.
Service plan
Live reservation base
0 covers
Confirmed and provisional bookings for this date
Manager forecast
80 covers
Manager knowledge is always visible, never hidden by the model
Planning range
72–88
Early estimate until historical learning is activated
Weather will be maintained by Field & Tap through a verified venue feed, not by managers. Public holidays and local events remain visible manager inputs. Ingredient figures remain demo assumptions until recipe grams, yield and purchasing data are mapped.
Manager planning
Forecasting studio
Set a manager target beside last-year performance and a transparent model baseline — daily, then roll it up weekly and monthly.
Target variance
—
Actual versus manager target
SPH
—
Actual sales per labour hour
Forecast status
Draft
Model values become more reliable with approved history
Performance roll-up
Saved services are automatically grouped using your device’s current week and month.This week: target variance
—
Awaiting actual covers
This month: sales
—
Awaiting recorded sales
This month: SPH
—
Sales divided by recorded labour hours
Forecast recap
Review what was planned, what happened and where to improve next time.| Date | Service | Manager | Model | Actual | SPH |
|---|
Supplier control
Goods receiving
Capture an invoice photo, complete the receiving checks and hold exceptions for manager approval.
Receiving approval queue
| Supplier | Date | Checks | Status | Action |
|---|
Connection hub
Bring your systems together
Every connector uses a single normalised data model, so a future platform change does not break your operation.
Reservation platform
OpenTable
Maps bookings and cancellations into the same ledger, without creating a second guest database.
Awaiting vendor accessReservation platform
ResDiary
Maps live covers and booking changes into the forecast and service plan.
Awaiting vendor accessOperations systems
Lightspeed & Deputy
Sales, clocking and roster signals are designed to enrich demand, labour and end-of-day reporting.
Connector design readyHow the data stays safe
Vendor credentials never appear in the browser or in a report. Each connection will use encrypted server-side credentials, a venue-approved access scope, a sync log and a manual fallback. Until an official connection is approved, managers can enter bookings directly in Reservations.
Platform administration
Venue & access
Set the venue pin used by forecasts and control who can access the private workspace.
Venue location
Changing this updates the weather feed for every calendar day.
Invite a team member
Adding a person now sends a secure website invitation automatically.
Permission guide
| Role | Access |
|---|---|
| Admin | Venue, users, integrations and all operations |
| Manager | Daily operations, people, reservations and finance review |
| Chef | Recipes, wastage, stock and kitchen reports |
| Floor | Reservations and service reports |
| Team member | Personal roster, clocking and team chat |
Approved users
| Role | Added |
|---|
People operations
Rosters & time
A mobile staff app, manager roster board and clocking feed share one source of truth.
Rostered hours
0
Published shifts
Employees
0
Active team members
Estimated labour
—
Planning only — validate rates before payroll
Weekly schedule
Roster ledger
Every scheduled shift, including notification state and payroll hours.| Date | Employee | Time | Area | Hours |
|---|
Employee app foundation
The employee-facing experience is scoped for secure sign-in, today’s roster, clock in/out, leave availability and team chat. Manager approval remains required for edited time entries. It is not yet released as an employee app.
Employee experience
My team hub
Your roster, clocking, availability and service updates in one mobile-first place.
My next shift
—
Linked to the signed-in team account
Time status
Ready
Clock-ins require manager review before payroll
Availability
Open
Send leave or availability below
Availability or leave
Team updates
Payroll control
Hours to export
Review approved time before producing an accounting-system export.
Current pay run
Draft
No employee hours loaded
Export destination
Xero / CSV
Connection design ready
Compliance check
Required
Rates and awards need venue approval
Safe payroll path
Field & Tap will calculate an export-ready hours and cost file only after each employee’s contract, pay conditions, break rules, tax treatment and payroll provider have been verified. It will not file, pay staff or claim compliance automatically.
Finance control
Revenue & live P&L
A manager’s live view of revenue, labour, purchasing, waste and operating result.
Recorded revenue
—
From completed service forecasts and verified closes
Sales per labour hour
—
Recorded sales ÷ recorded labour hours
Planned roster labour
—
Planning value; payroll approval remains separate
P&L readiness
| Input | Source | State |
|---|---|---|
| Sales & tax | Lightspeed / daily close | Manual service data live |
| Food & beverage cost | Invoices, recipes, stock & waste | Costing in progress |
| Labour | Rosters, time and approved rates | Planning data live |
| Operating result | All validated inputs | Unlocks when costs are complete |
Pilot foundation
Wine pairing
Give staff confident, on-brand pairing guidance at the table.
What we’ll load
Ethos menu + list
The pairing assistant will be trained on your current dishes, wines, pricing and service language.
Events
Event planning & run sheets
Build one operational brief that turns into covers, staffing, food preparation and purchasing signals.
Event calendar
Saved events also create a service-cover total for the selected date.| Date | Event | Pax | Service | Run sheet |
|---|
Live planning link
Recipe cost data
0
Recipes available to cost an event menu
Stock items tracked
0
Use Stock & Orders to set event pars
Planned event labour
0
Visible beside roster labour analysis
Guest experience
Guest book & host view
Named bookings, dietary needs and guest preferences for each service.
Guest profile
Named booking
Host ledger
| Guest | Date / time | Covers | Table | Guest notes | Status |
|---|---|---|---|---|---|
| Loading guest bookings… | |||||
Event operations
BEO & event run sheet
One commercial and operational source of truth for FOH, kitchen and management.
Event pipeline
Margin is estimated from revenue less planned food and labour cost.| Date | Event | Stage | Pax | Space | Est. margin |
|---|---|---|---|---|---|
| Loading event pipeline… | |||||
Portfolio control
Venue groups & venues
Create new venues now; operational data stays isolated as each venue is onboarded.
Create venue group
Set up a new venue
Venue portfolio
New venues are ready for user access and staged operational setup.| Venue | Group | Location | Timezone | Status |
|---|---|---|---|---|
| Loading portfolio… | ||||
Hotel operations
Front desk today
Live occupancy, arrivals, departures and month-to-date revenue.
Occupancy
0%
— of — rooms occupied
Arrivals today
0
Guests to check in
Departures today
0
Guests to check out
In-house guests
0
Currently checked in
Available rooms
0
Ready for arrival
Month revenue
—
From checked-in & checked-out stays
Arrivals today
| Guest | Room | Nights | Total | Action |
|---|---|---|---|---|
| No arrivals today. | ||||
Departures today
| Guest | Room | Checked in | Action |
|---|---|---|---|
| No departures today. | |||
Room inventory
Rooms
Add rooms, set nightly rates and track live housekeeping status.
Total rooms
0
Full portfolio
Available
0
Ready to sell
Needs cleaning
0
Housekeeping queue
Room map
Tap a status pill to change it.Bookings
Reservations
Direct bookings, OTA arrivals and walk-ins land in one calendar.
| Guest | Room | Check-in | Check-out | Status | Total | Action |
|---|---|---|---|---|---|---|
| Loading reservations… | ||||||
Fielder AI · Accounts payable
AI Invoices ✨
Photograph a supplier invoice. Fielder extracts every line item, flags supplier price hikes and rolls new prices straight into your recipe costs.
Scan an invoice
Upload a supplier invoice or forward it to the venue inbox. Every document enters one secure overnight Fielder run, then waits for manager review before costs change.
Recent invoices
0
Saved in the last 30 days
Email invoice inbox
Forwarded supplier invoices
Forwarded supplier invoices and manual uploads are drafted in the background, then reconciled again overnight. Review and save each result before recipe costs change.
| Received | Sender / subject | Attachment | Status | |
|---|---|---|---|---|
| No emailed invoices yet. | ||||
Recent invoices
| Date | Supplier | Invoice # | Lines | Total | Alerts |
|---|---|---|---|---|---|
| No invoices yet — scan your first one above. | |||||
Workforce
Kiosk clock
Tablet-mode PIN + selfie clock-in with geofence verification.
Enter PIN
4-digit PIN identifies you. Selfie optional (used when your device has a camera).
On shift right now
| Employee | Clock-in | Geofence |
|---|---|---|
| Nobody clocked in. | ||
People
Employees
Add team members with PIN, hourly rate and preferred areas.
| Name | Role | Rate | Weekly target | Areas | Action |
|---|---|---|---|---|---|
| Loading employees… | |||||
Onboarding
HR home
Contracts, right-to-work documents and training progress — a single onboarding record for every employee.
Employees
0
Active team
Contracts to sign
0
Sent but unsigned
Docs missing / expired
0
Right-to-work compliance
Training overdue
0
Assignments past due
Employees
Pick a person to open their record.| Name | Employment | Start | Right-to-work | Training | Open |
|---|---|---|---|---|---|
| Loading… | |||||
Rostering
Schedule & open shifts
Publish shifts to staff. Post an open shift and let eligible employees claim it.
Draft
0
Not yet visible to team
Open
0
Waiting to be claimed
Published / claimed
0
Visible to team
Roster ledger
Newest first · click a status pill to publish or open.| Date | Time | Employee | Area | Hours | Status | Action |
|---|---|---|---|---|---|---|
| No shifts yet. | ||||||
Rostering
Shift swaps
Owner requests → colleague accepts → manager approves.
| Shift | Requester | Accepter | Status | Action |
|---|---|---|---|---|
| No swap requests. | ||||
Payroll
Timesheets
Auto-generated from kiosk clock-ins with break deduction and variance vs roster.
| Date | Employee | In | Out | Actual h | Rostered h | Variance | Cost | Action |
|---|---|---|---|---|---|---|---|---|
| No completed timesheets yet. | ||||||||
Team comms
News feed
Post announcements. Optionally require acknowledgement so you know who has read it.
No posts yet.
Operations
Task lists
Recurring daily / weekly checklists by area (opening, closing, cleaning).
AI planner
Auto-roster
Fielder proposes a weekly roster from covers, employee availability and a labour target.
Proposal
No proposal yet.
| Date | Employee | Time | Area | Rationale |
|---|---|---|---|---|
| Generate a proposal above. | ||||
